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Last updated: November 2, 2025

Privacy Policy for Notably

Notably is a privacy-focused meeting recording and transcription application. On a Mac, everything stays local and on-device by default, and an optional Notably Cloud account adds server-side transcription that you choose to enable. On iPhone, transcription runs in Notably Cloud and requires a free account. Both paths are described in full below.

Our Privacy Philosophy

Local-First

On a Mac, recordings and transcriptions are processed on-device by default

Opt-In Only

Telemetry and crash reporting are disabled by default

No Personal Data

The local app needs no account. We only store your email if you opt in to Notably Cloud

Anonymous Only

If you enable telemetry, we only collect anonymous usage statistics

Data Processing

What Stays on Your Device (Local Transcription)

  • Audio recordings ~/Library/Application Support/com.binarygap.notably/recordings/
  • Transcriptions - Processed locally using on-device machine learning models
  • Transcription models - Downloaded and stored locally
  • All meeting content - Stays on your device unless you choose Notably Cloud transcription
  • Database - Stored locally, never synced or uploaded

Optional Telemetry

You can optionally enable anonymous usage analytics to help us improve Notably. This is completely optional and disabled by default.

PostHog Analytics

  • Anonymous user ID - A randomly generated UUID (e.g., "a1b2c3d4-...")
  • App lifecycle events - App start, quit, foreground/background
  • Feature usage - Recording start/stop, transcription start/complete, model downloads
  • Settings changes - UI language, keyboard shortcuts, telemetry toggle

Sentry Crash Reports

  • Error messages - Technical error descriptions
  • Stack traces - Code execution paths when errors occur
  • App version and environment - To help reproduce issues

What We NEVER Collect (Local Mode)

Names or personal identifiers (email only if you create a Notably Cloud account)
Recording audio (uploaded only if you choose Notably Cloud transcription)
Transcription text or meeting content
IP addresses (anonymized by services)
Location data
File names or meeting titles
Any personally identifiable information (PII)

Notably Cloud (Optional)

On a Mac, Notably works fully offline with on-device transcription, and Notably Cloud is an optional, opt-in feature: you create an account and choose server-side transcription. On iPhone, transcription always runs in Notably Cloud, so an account is required. Whenever the cloud engine is used, the following data leaves your device.

  • Account email - Stored server-side when you sign up, used to authenticate your account and meter usage
  • Recording audio - When you choose cloud transcription, the recording's audio is uploaded to a third-party processor (Cloudflare Workers AI / Groq) to generate the transcript, then returned to you
  • Usage metering - A count of how much transcription you use, stored server-side to enforce limits
  • Account deletion - You can delete your Notably Cloud account and its associated data at any time from within the app

On a Mac, if you never create a Notably Cloud account and keep transcription local, none of the above applies and no audio or email leaves your device.

Detailed Event Tracking

When telemetry is enabled, we track these events:

App Lifecycle

  • app_started: When Notably launches (app_version, platform, architecture, os_version)

Recording Events

  • recording_started: When you start a recording (has_transcription flag, model_id)
  • recording_stopped: When you stop a recording (duration_seconds)
  • recording_deleted: When you delete a recording

Transcription Events

  • transcription_started: When transcription begins (model_id, transcription_type, is_realtime)
  • transcription_completed: When transcription finishes (model_id, duration_ms, segment_count)
  • transcription_failed: If transcription fails (model_id, error_message)
  • transcription_deleted: When you delete a transcription (model_id, transcription_type)
  • new_transcription_requested: When you request a new transcription (model_id)

Model Management

  • model_download_started: When downloading a model (model_id)
  • model_download_completed: When download finishes (model_id)
  • model_download_failed: If download fails (model_id, error_message)
  • model_deleted: When you delete a model (model_id)

Settings Changes

  • ui_language_changed: When changing UI language (language)
  • transcription_language_changed: When changing transcription language (language)
  • realtime_model_changed: When changing realtime transcription model (model_id)
  • telemetry_settings_changed: When toggling telemetry (enabled)
  • keyboard_shortcut_changed: When changing keyboard shortcuts (modifiers, key)

Onboarding

  • onboarding_skipped: If you skip onboarding (last_slide)
  • onboarding_completed: When you complete onboarding

Third-Party Services

PostHog

Analytics platform for usage statistics (hosted in US/EU)

Sentry

Error tracking platform for crash reports (hosted in US)

These analytics and crash-reporting services are configured to anonymize data, receive no personal information, are used only when you opt in, and can be disabled at any time. The Notably Cloud transcription processor described above is separate and applies only when you choose cloud transcription.

Your Controls

Disabling Telemetry

You can disable telemetry at any time:

  1. 1 Open Settings ⌘,
  2. 2 Go to General tab
  3. 3 Toggle "Enable Telemetry" off

Your anonymous user ID is displayed in Settings so you can identify your data if needed.

Deleting Your Data

To delete all locally stored data:

  1. 1 Uninstall Notably
  2. 2 Delete ~/Library/Application Support/com.binarygap.notably/

If you use Notably Cloud, you can delete your account and its server-side data (email, usage metering) from within the app at any time. For analytics data, contact us at [email protected] with your user ID.

Data Retention

∞

Local Data

Retained until you delete it or uninstall

12

Analytics Data

Months, then automatically deleted

90

Crash Reports

Days, then automatically deleted

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this privacy policy:

This privacy policy is governed by applicable privacy laws. Notably is developed by Breno Pinto.

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